Stop 01
Website enquiry
An enquiry lands from your website's availability or enquiry widget — captured, tagged with the service requested, never lost in a WhatsApp thread.
New Website Enquiry · Sat 14 Feb · Stellenbosch
Event Operations Software
SA · ZAR · POPIA-readyBuilt in South Africa · ZAR · POPIA-ready
The Event Command Centre for DJs & MCs.
Spend less time chasing paperwork and more time running events. Built for DJs, MCs, Special Effects, Trivia Games and Sound & AV businesses, EncoreCRM brings every enquiry, quote, agreement, payment and planning task into one professional command centre your clients actually use.
Every workspace is personally configured with you during your Guided Consultation, so EncoreCRM fits the way you already run your business from day one.
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Overview
Good morning, Marcus
Upcoming bookings
12
Next 30 days
Quotes pending
5
Awaiting response
Booking fees due
3
R 42,000 outstanding
Balances due
4
R 168,500 outstanding
Booking status
9 of 12 bookings on track
Send quote — Kirsty & Johandre
Wedding · 14 Mar
Agreement awaiting signature — Algoa Awards
Corporate · 28 Mar
Booking fee outstanding — Emma 21st
Private · due in 4 days
Planning form not started — The Plantation
Wedding · 12 Apr
Upcoming bookings
- Sat 14 Mar
Kirsty & Johandre Wedding
La Colline, Franschhoek
- Thu 19 Mar
Algoa Business Awards — final brief
Boardwalk Hotel, Gqeberha
- Sat 28 Mar
Algoa Business Awards
Boardwalk Hotel, Gqeberha
Recent activity
LivePayment recorded · R 8,500
Kirsty & Johandre · 12 min ago
Agreement sent
Algoa Business Awards · 1 hr ago
Quote sent · R 12,400
Emma 21st · today
Planning completed
Hartman Wedding · yesterday
DJ / MC Dashboard
Built in South AfricaZAR pricingPOPIA-awareBuilt for DJs & MCsGuided onboarding
EncoreCRM at a glance
The short version.
- EncoreCRM is DJ and MC booking software built in South Africa.
- It is for working DJs, MCs and small DJ/MC teams — not a generic CRM.
- Enquiries, quotes, agreements, booking fees and client planning live in one workflow.
- Pricing is in ZAR. Founding-member pricing starts from R149/month, with final package terms confirmed in writing before any billing starts.
- New workspaces are opened through a Guided Consultation so setup matches how you actually work. Existing users can sign in any time.
The reality
WhatsApp and spreadsheets weren't built to run a booking business.
Every missed reply, unsigned agreement and forgotten follow-up is revenue quietly walking out the door. EncoreCRM protects the booking by pulling the quote, the agreement, the booking fee and the client planning into one professional command centre — from first enquiry to event day.
- Enquiries lost in WhatsApp threads
- Quotes scattered across email and Word docs
- Agreements still unsigned the week of the event
- Chasing booking fees on a Friday afternoon
- Planning details spread across notes, chats and voicenotes
- No single place for the client to complete planning with you
- Forgotten follow-ups on warm enquiries
- Double-booked Saturdays you only spot too late
The booking journey
From first enquiry to event day — one calm workflow.
The six stops every DJ and MC booking actually goes through — commercial workflow, client planning and event-day readiness in one place, not a generic CRM pipeline.
Stop 02
Quote
Branded PDF quote from the booking — consistent every event.
JA-2026-0007 · Sent
Stop 03
Agreement
Your protected terms, electronic acceptance, DJ countersign.
Signed & finalised
Stop 04
Booking fee
Record the booking fee — the date is secured the moment it lands.
Booking fee paid · Date secured
Stop 05
Planning
Couples complete planning, music and run-sheet in one shared place.
Planning · 8 of 12 sections
Stop 06
Event day
Everything agreed in one organised view — no scrolling at the venue.
Run-sheet ready
DJ workspace + Client portal
Two sides. One booking.
One booking, two views. The DJ Workspace is where you run the booking — quotes, agreements, booking fees and planning. The Client Portal is the same event seen from the client’s side: review, accept, complete planning, share music.
For the DJ / MC
DJ/MC Workspace
Where you run the booking. Enquiries, quotes, agreements, booking fees, balance tracking, client planning and event-day readiness — one organised view per event, not five tools stitched together.
DJ/MC Workspace
Dashboard
Enquiries
Events
Quotes
Agreements
Payments
Next actions
Send quote — Kirsty & Johandre
Wedding · 14 Mar
Agreement awaiting signature
Algoa Awards · 28 Mar
Booking fee outstanding
Emma 21st · 4 days
For your client
Client Portal
The client’s side of the same booking. Onboarded couples and event clients review their quote, accept their agreement, complete planning and share music in one clean, branded space. Planning adapts to the event type, so weddings, corporate events and MC-only bookings don’t share one generic form.
Velvet Sound Co.
Client portalYour event
Kirsty & Johandre — 14 Mar 2026
La Colline, Franschhoek
- Quote accepted
- Booking fee paid
- Agreement signed
- Planning formUp next
- Event confirmed
One booking record · the DJ’s command centre and the client’s view of the same event
DJ / MC workspace
Bookings needing attention, this weekend, awaiting booking fee — at a glance.
The DJ/MC command centre — every booking in one organised view, from quote and agreement to booking fee and planning.
01
Quick Facts & status
Every booking opens with date, venue, package, booking fee and outstanding balance at a glance — plus colour-coded status pills for quote, agreement and payment.
02
Booking status & Next action
EncoreCRM surfaces the single most important next step — record a payment, finalise planning, follow up an agreement — so nothing slips between bookings.
03
Agreement & payment evidence
Signed agreements stay locked with the client acceptance record on file. Booking fees, balances and the full payment history live with the event.
Client portal
One clean portal your couples will actually use.
Onboarded clients get one place to view their quote, accept their agreement, follow their booking fee and balance, complete planning details, share playlist links and upload documents. Planning adapts to the event type — weddings, corporate events and MC-only bookings don’t share one generic form — so clients only see what’s relevant to their event.
Website tools
Turn your own website into a source of tagged enquiries.
Three embeddable widgets you can paste into any DJ or MC website — availability check, full enquiry form, and a short lead capture. Every submission lands in your Enquiries inbox tagged with the widget it came from and the service the visitor picked. No public booking diary, no client names, no venue details ever exposed.
Visitors pick a date, see a soft status, and only then complete the enquiry form. The date isn't held or booked until you confirm.
The full enquiry form for visitors who are ready to send all their event details in one go. Lands in your Enquiries inbox tagged Widget · Enquiry.
Smallest footprint — name, email, short message. Good for a homepage strip or a footer block on your own site.
Availability insights
See which dates people asked about — and how many walked away.
EncoreCRM logs every availability check from your widget and shows you the numbers that matter: total checks, unique dates, conversion to enquiry, and "Checked but did not enquire" — visitors who saw your date response but didn't complete the form. No visitor identity is stored. Notifications are strictly opt-in and off by default.
- · Website enquiries tagged by widget and service
- · Soft-status only: "Looks available" / "Possible conflict" / "Manual confirmation"
- · Drop-off KPI to spot dates worth following up
Website Tools are live in every EncoreCRM workspace. New workspaces are opened through a Guided Consultation.
What's new
Recently shipped, and what's next.
A snapshot of the production capabilities live in EncoreCRM today, and the next intelligent planning tools already in build.
EncoreCRM is production-ready
LiveThe full Event Command Centre, embeddable website widgets, insights, printable equipment lists and profile photos — all working as one product.
Encore Music Assistant
LiveAn intelligent planning companion that suggests moment-by-moment music inside your planning workflow — the kind of capability that separates a generic CRM from a true DJ command centre. Professional and above at launch.
Automated quality checks on every build
LiveTypecheck, lint, unit, build, bundle-size and smoke tests run before any change reaches your workspace, so releases stay stable.
In-app Feedback centre
LiveShare ideas and issues from the top nav; category, feature area and page context are captured for you automatically.
Email Client from the event header
LiveEmail a client from any tab of a booking — the Email Client menu now lives on the event header instead of buried inside Event Activity.
Availability Insights
LiveSee how many people checked a date on your website, and how many continued to enquire — real demand and drop-off, no visitor identity stored.
Service catalogue on enquiry widgets
LiveChoose which services (DJ, MC, Sound, Lighting, etc.) appear on your public form; each enquiry arrives tagged with what the client asked for.
Profile photos & printable equipment list
LiveOptional photos across workspace, clients and the portal, plus a clean equipment print-out to hand to a helper or venue on load-in day.
Every "Live" item is production-ready and available today on the advertised plan. "Coming Soon" means it's actively in build and not yet available on any plan.
Product scope
What's inside EncoreCRM.
Everything you get when a new workspace is opened — the DJ workspace, the client portal, and what we're building next. Clearly labelled so you always know what you're getting when you come on board.
Live in the DJ Workspace now
- Website Enquiries inbox & conversion to booking
- Website Tools — Availability, Enquiry & Lead widgets
- Availability Insights (checks, conversions, drop-off)
- Bookings, clients & event detail
- Branded PDF quotes
- Agreements with protected terms
- Booking fee tracking
- Booking status & Next action
- Event-level Client Emails
- Equipment tab & print equipment list
- Profile photos (workspace & clients)
- In-app Feedback · What's New panel
- External calendar overlay
- Event Activity
- Encore Music Assistant — intelligent moment-by-moment music planning
In the Client Portal
- Client Portal — event overview, event-type-aware planning, documents
- Electronic agreement acceptance (client side, in Portal)
- DJ countersign & signed agreement status
- Client planning workflow
- Playlist links
- Document uploads
Planned next
- Electronic quote acceptance
- Multi-operator scheduling
- In-portal messaging & meeting scheduling
- White-label options
Built from real event workflow pressure
Built by a working DJ & MC, not a tech company.
EncoreCRM is shaped by decades of real South African weekend event work — weddings, corporates and live MC gigs — by a working DJ and MC with 30+ years behind the decks and 20+ years in radio broadcasting.
That means every screen is built around what actually matters on a Friday night: enquiries, quotes, agreements, booking fees and the planning details your clients keep asking about. Not a generic CRM bent to fit DJ work — DJ booking software built for the way SA DJs and MCs actually run events.
Every screen exists because it solved a real DJ or MC workflow problem.
"Built from the workflow pressure of real DJ and MC bookings — not generic CRM assumptions."
30+ years · DJ & MC20+ years · Radio broadcastingActive SA wedding & event experience
FAQ
Common questions.
Honest answers about how EncoreCRM fits your DJ/MC business.
EncoreCRM is an event command centre built specifically for DJs and MCs. It combines the commercial side of a booking — quotes, agreements, booking fee and balance tracking — with client-facing planning in one workspace. It is not a generic CRM bent into shape, not an accounting platform and not a wedding-only planning app. It is the system a working DJ or MC uses to run every booking from enquiry to event day.
Book a Guided Consultation
Book a Guided Consultation or ask a question.
Whether you’re a wedding DJ, MC, mobile DJ or event professional, send a note and we’ll set up a guided walkthrough — or just answer your question about onboarding, pricing or setup.
Stay in the loop
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Quiet, low-volume EncoreCRM product updates. Unsubscribe any time.
For DJs & MCs. By a DJ & MC.
Built by a working DJ & MC — for DJs & MCs who can’t afford missed details.
One event command centre for DJs and MCs — from first enquiry through quote, agreement, booking fee and client planning to event day. New workspaces are opened through a Guided Consultation.
New Business Workspaces open through a Guided Consultation. Existing users can sign in.